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Smart Compliance Tips for a Violation-Free Summer in Washington Communities

As the days grow longer and the Pacific Northwest enjoys warmer weather, Homeowners across Washington take to their yards, balconies, and shared spaces to begin summer projects. While the season brings renewed energy to communities, it also tends to bring a spike in compliance issues from unapproved exterior modifications to improper use of amenities.

For Boards and Managers of HOAs and COAs, now is the time to proactively address these seasonal challenges. Here are key tips to help Washington State Associations avoid violation surprises this summer:

Start with Seasonal Reminders

A well-timed compliance reminder goes a long way. Early summer is an ideal time to send a friendly notice to Homeowners outlining common warm-weather issues such as:

  • Overgrown landscaping
  • Pressure washing requirements
  • Outdoor furniture and decorations
  • Use of BBQs, fire pits, and shared amenities
  • Exterior modifications needing architectural approval

These reminders should include links to your governing documents or a simplified compliance guide to make expectations clear and accessible.

Inspect Regularly but Fairly

Summer inspections often uncover a surge in violations. It’s important that Associations conduct consistent, impartial reviews of the property. Establish a regular schedule for walkthroughs and ensure that the process follows a documented protocol. Fairness and consistency are key to maintaining trust and avoiding conflict.

If your community uses a third-party inspection partner, reconfirm the inspection frequency, reporting process, and communication protocol in advance.

Leverage Your Association Portal

Associations are increasingly using digital portals to streamline communication. Boards can use their portal to:

  • Post compliance reminders
  • Provide access to design guidelines and approval forms
  • Offer updates on seasonal rules and amenity use
  • Allow owners to report concerns or ask compliance-related questions

This approach supports transparency and empowers residents with the tools they need to stay in compliance.

Prioritize Education Over Punishment

Not all violations stem from willful disregard; many are due to lack of awareness. When sending violation notices, include photos, reference the applicable rule, and provide a reasonable timeframe for correction. Offering solutions or inviting the owner to reach out can turn a compliance notice into an opportunity for positive engagement.

Associations should also be mindful of due process requirements in enforcement and ensure all communication aligns with their governing documents and State statutes.

Plan for Common Summer Scenarios

Certain issues pop up like clockwork each summer. Boards can reduce frustration by addressing them proactively:

  • Short-Term Rentals: Reiterate rules, registration processes, and enforcement consequences.
  • Pool and Amenity Use: Set expectations on usage hours, guest limits, and behavior guidelines.
  • Exterior Projects: Encourage early architectural submissions and clearly explain the review timeline.

By planning for what’s likely, you can reduce the number of preventable violations.

Stay Ahead, Stay Informed

Summer should be a time of enjoyment for Homeowners, not frustration over unclear rules. With a proactive, fair, and educational approach to compliance, Washington State HOAs and condominiums can reduce conflict and preserve community standards throughout the season.

Trestle’s experienced Community Association Managers are here to help you fine-tune your summer enforcement plan and develop clear, effective compliance communications.

To learn more about how Trestle supports Washington community associations, visit us online at Trestle Community Management, follow us on LinkedIn and Facebook, or call us at (425) 454-6404.

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